Privacy Policy

1. Who this applies to

Presentee is attendance software used by a company (“Workspace”) to track its own employees. If you are an employee using Presentee, your Workspace administrator is the data controller for your attendance records; Presentee acts as the processor that runs the service on their behalf. If you are a Company Admin or Super Admin registering a Workspace, you are also a user of the service directly, and this policy covers your account data too.

2. What we collect

Depending on how your Workspace is configured, Presentee processes:

• Account and profile data — name, work email, phone number, and role, provided by you or your Company Admin.
• Location at check-in/check-out — GPS coordinates captured at the moment of a check-in or check-out, compared against the office geofence your admin configured. We do not track location outside of an attendance action.
• Selfie evidence — where a Company Admin has enabled selfie verification, a photo taken at check-in/check-out is stored as evidence of who checked in.
• Device context — a device identity used to enforce “one approved device per employee,” limited to app/platform context (e.g. platform name). We do not collect IMEI, hardware serial numbers, MAC addresses, or your device’s contacts, messages, or photo library.
• Attendance and leave records — check-in/check-out timestamps, shift assignments, leave requests, and any corrections made by an admin.
• Support and billing data — messages you send us through the Support page or in-app support tickets, and, for paid Workspaces, billing contact details. We do not store full card numbers — payment is recorded, not processed, by Presentee directly.
• Technical logs — standard server request logs (IP address, timestamp, route) used for security and debugging, retained for a limited period.

3. Why we collect it

Every category above exists to make an attendance record verifiable: confirming an employee was at an approved location, on an approved device, and — where configured — visibly present, so a Company Admin does not have to take a self-reported check-in on faith. Support and billing data exist to run the service and respond when you ask us for help.

4. How long we keep it

Attendance records, selfie evidence, and location data are retained for as long as the Workspace remains active, so your Company Admin can run payroll, reporting, and compliance checks. When an employee is deactivated or a Workspace is closed, associated data is retained only as long as your Company Admin configures, subject to the deletion rights in Section 6.

5. Who we share it with

We do not sell your data. Data is visible to your own Workspace’s Company Admins and Super Admins (scoped strictly to their own company — see our Security page), and to the infrastructure providers that host the service (database hosting and transactional email delivery) strictly to operate it. Those providers do not have independent rights to use your data.

6. Your rights and how to delete your data

You can ask us to access, correct, or delete your personal data. If you are an employee, start with your Company Admin, who can remove your account directly. If you would rather contact us, or if you are a Company Admin closing a Workspace, see the Data Deletion page for how to submit a request and what happens to each category of data.

7. Children’s data

Presentee is a workplace attendance tool and is not directed at, or knowingly used to collect data from, children.

8. Changes to this policy

If we make a material change to how we handle your data, we will update the date at the top of this page. Continued use of Presentee after a change means you accept the updated policy.

9. Contact us

Questions about this policy or a request that isn’t covered above can be sent through the Support page.